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Configuration of a Mailing List

How to configure a mailing list in ECE using Mailman?

The ECE mailing list uses Mailman to manage the distribution lists in ECE. Mailman is a software to help manage email discussion lists, much like Majordomo and Smartmail. Unlike most similar products, Mailman gives each mailing list a web page, and allows users to subscribe, unsubscribe, etc. over the web. Even the list manager can administer his or her list entirely from the web. Mailman also integrates most things people want to do with mailing lists, including archiving, mail-to-news gateways, integrated bounce handling, spam prevention, email-based admin commands, direct SMTP delivery (with fast bulk mailing), support for virtual domains, and more.

After you have the mailing list created by your System Administrator, and the password for this list, go to the location http://ece.uprm.edu/mailman/admin/mailinglist. After you have entered the information required, at the left of the web page you will see a section call Configuration Categories in which there are a list of different categories to configure. The most important sections of this categories are written below:

Membership Management Section

Mass Subscribe Members

  1. Send Welcome message to this batch? No Yes
  2. Enter one address per line: Here you enter the email addresses you want to subscribe, one per line.

Privacy Options Section

Subscribing

  • Advertise this list when people ask what lists are on this machine? (Details) No Yes.

    If you don't want the list to be public, choose No.

  • What steps are required for subscription? confirm, require approval, confirm+approval.

    For courses you may want to leave it in confirm option only, as the students themselves can subscribe to the list without the interference of the administrator.

Membership Exposure

  • Who can view subscription list? (Details) Anyone, List members, List admin only.

    Choose List members if you don't want non-members to see any of the archives messages of the mailing list.

These are the most common options you may want to configure right away. Feel free to read any of the configuration options, since they have specific details for each option you may to use.

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